Feature
Invoicing & payments — get paid before you leave the driveway.
Send quotes and invoices, take a deposit at booking, and collect the balance by card on site through your own Stripe account. Included in every Cardo CRM plan, with unlimited users.
Book a DemoThe money should move when the work finishes.
The slowest part of a lot of service businesses isn't the work — it's getting paid for it. Invoice from the office days later, mail it, wait for a check, follow up twice. Meanwhile a separate card reader doesn't know anything about the job. Cardo CRM ties invoicing and payments to the job itself: quote it, take a deposit when it's booked, and let the crew collect the balance by card the moment they finish, right on a phone, through Stripe. For hourly work, the tracked time and any added stops feed the total, so what you charge matches what actually happened — and the cash hits your Stripe account instead of your follow-up list.
Deposits & balances
Card deposit at booking, balance at completion, tips and refunds — all on the job.
Collect in the field
Crews charge a card on a phone before they leave. No office invoicing, no chasing checks.
Your own Stripe account
Funds settle straight to you at Stripe’s standard rate. No Cardo CRM per-job surcharge.
Flat monthly, unlimited users
Quoting, invoicing and card payments are in every plan from $99 Starter, and Cardo adds no transaction surcharge on top of your subscription — a common hidden cost elsewhere. Card processing is Stripe’s standard rate, billed to your own account.
Pairs with scheduling and online booking. See it by trade: moving, HVAC.
Get paid the moment the work is done.
For a lot of service businesses, the slowest part of the job is getting paid for it. You finish the work, mail an invoice, send a reminder, and finally see the money weeks later — all while you've floated payroll and materials out of your own pocket. Collecting in the field flips that. When a crew can take a card on a phone the second the job wraps, the payment closes before they pull away, and the gap between “done” and “paid” goes from weeks to minutes. Deposits at booking and a card on file for recurring customers shrink it even further, so collections stop being a chase and start being something that just happens.
Because invoicing and payments live in the same system as your jobs and customers, every charge posts to the right record automatically — no separate reconciliation, no wondering which invoice a payment matched. Quotes become invoices become payments without re-keying anything, tips and refunds run through the same flow, and you can see at a glance what's paid and what's outstanding. It's the difference between bookkeeping as a weekly chore and bookkeeping that keeps itself current as you work.
Deposits, balances and cards on file, your way.
Different jobs get paid differently, and good invoicing has to bend to that instead of forcing one flow. For a big job you might take a deposit at booking to protect the slot and collect the balance at completion; for a recurring customer you keep a card on file so each visit bills itself; for a quick service call you take the whole thing on the spot. Cardo CRM's payments handle all three through the same Stripe connection, so the way you bill matches the way you actually work rather than the other way around.
Keeping a card on file is the quiet upgrade most recurring businesses underuse. Once a customer is on file, the charge after each visit just happens — no invoice to send, no reminder to chase, no awkward “did that payment come through?” — which turns collections on your steadiest revenue from a weekly task into a non-event. Combined with on-site collection for one-off work, it's how the gap between finishing a job and seeing the money shrinks from weeks to the same day.
Invoicing & payments FAQs
How do payments get processed?
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Card payments run through your own Stripe account, so funds settle directly to you. You can take deposits at booking, the balance at completion, and tips — all from the field on a phone.
Can my crew collect payment on site?
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Yes. A crew member or technician can pull up the job, confirm the total, and charge a card before they leave. No invoicing from the office later and no chasing the payment next week.
Does the invoice match what actually happened?
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For hourly jobs, the crew’s tracked time and any added stops or work flow into the total, so the invoice reflects the real job — not just the original quote.
Are there extra per-transaction fees from Cardo?
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Cardo CRM doesn’t add a per-job surcharge on top of your subscription. Card processing is Stripe’s standard rate, billed by Stripe to your own account. Invoicing and card payments are included from the $99 Starter plan.